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Microsoft

Course 55294-A: SharePoint Power User 2019

  • Duration: 2 days
  • Job Role: Developer

Course 55294-A: SharePoint Power User 2019

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This SharePoint 2019 Power User training class is designed for individuals who need to learn the fundamentals of managing SharePoint sites.

Audience Profile

This course is intended for individuals with end user experience who need to learn the fundamentals of managing SharePoint sites.

Prerequisites

  • SharePoint 2019 End User experience.

Course outline

Module 1: Content Approval

Module Overview

Content approval can be used on both lists and libraries in a SharePoint site. With content approval enabled, you have additional options to control the visibility of items. Content approval is enabled through the list/library settings page. Content can be approved manually through the context menu and toolbar of an item or it can be automated with workflows. SharePoint includes a workflow specifically for approving content.

Lessons

Enabling Content Approval
Content Approval Workflows

Lab Sessions

Content Approval

Lab Lessons

Enabling and Using SharePoint Content Approval
Enabling and Using SharePoint Approval Workflow

After completing this module, students will be able to:

Enable content approval.
Set the visibility of items that have not been approved.
Approve items.
Enable out-of-box workflows.
Assign out-of-box workflows to a list or library.
Start the out-of-box Approval workflow for a list/library item.
Approve an item using a task created by the out-of-box Approval workflow.

Module 2: Creating Custom Workflows with SharePoint Designer 2019

Module Overview

Workflows are a popular way to perform automated work in SharePoint. Any type of automation you require from SharePoint, whether it be approving items or notifications with email, a workflow is the most common way to get it done. SharePoint 2019 comes with extra out-of-box workflows that can be associated and configured with lists and libraries using just the browser. Custom workflows can be created with software applications such as SharePoint Designer 2013 or Visual Studio.

Lessons

Workflow Basics
Custom List Workflows
Workflow Actions
Workflow Stages and Conditions
Workflow Initiation Form
Site Workflows

Lab Sessions

Creating Custom Workflows with SharePoint Designer 2019

Lab Lessons

Creating Custom Workflows
Site Workflow with Looping

After completing this module, students will be able to:

Work with workflow basics.
Create a List Workflow using SharePoint Designer 2019.
Run a workflow.
View a workflow’s history.
Add Actions to a workflow.
Add Conditions to a workflow.
Add parameters to a workflow initiation form.
Create a Site workflow.
Use a Looping container in a Workflow.
Use an Call HTTP Web Service Action.

Module 3: Working with Managed Metadata

Module Overview

The Managed Metadata service in SharePoint Server 2019 provides central term storage and management. The Term Store is what allows you to have common sets of terms that can be shared across all sites and site collections within a farm.

Lessons

Creating a Term Store Group and Term Set
Creating Metadata Columns in Lists and Libraries
Publishing Content Types

Lab Sessions

Working with Managed Metadata

Lab Lessons

Creating a Term Store Group and Term Set
Creating Managed Metadata Columns

After completing this module, students will be able to:

Understand Managed Metadata Service basics.
Create Term Store groups.
Create Term Store sets.
Create Term Store terms.
Create Managed Metadata columns in a list or library.
Understand the basics of content type publishing.

Module 4: Business Connectivity Services

Module Overview

Business Connectivity Services is a free service that comes with the Foundation version of SharePoint. The service enables administrators to create external lists linked to data outside of SharePoint.

Lessons

Business Connectivity Services Basics
Creating an External Content Type with SharePoint Designer
Creating a List from an Exerternal Content Type

Lab Sessions

Business Connectivity Services

Lab Lessons

Wroking with External Content Types and Lists

After completing this module, students will be able to:

Understand the basics of Business Connectivity Services.
Create an External Connection using SharePoint Designer.
Create an External Content Type using SharePoint Designer.
Define database operations using SharePoint Designer.
Create a list using the External List template.
Create an External List using SharePoint Designer.

Module 5: Information Management Policy

Module Overview

SharePoint’s Information Management Policies are used to perform various automated actions on list and library items based on date properties. The built-in time formula can be based on either the date the item was created, modified, or declared record.

Lessons

Information Management Policy Basics
Define an Information Policy for a Content Type
Defining an Information Policy for a List

Lab Sessions

Information Management Policy

Lab Lessons

Create an Information Management Policy for a List

After completing this module, students will be able to:

Understand the basics of Information Management Policy.
Configure an Information Management Policy for a Content Type.
Define Information Management Policy stages.
Configure an Information Management Policy for a list/library.

Module 6: Content Organizer

Module Overview

Content organizer is a SharePoint feature, which only comes with the pay versions of SharePoint, that provides document routing from a drop-off library. The feature is enabled at the site level and the drop-off library is created as part of the feature activation. Once the drop-off library is created, you can define rules that route documents placed in the drop-off library to their final destination.

Lessons

Activating the Content Organizer Feature
Configuring Content Organizer Settings
Configuring Content Organizer Rules

Lab Sessions

Content Organizer

Lab Lessons

Activating and Configuring the Content Organizer Feature

After completing this module, students will be able to:

Activate the Content Organizer site feature.
Modify the Content Organizer Settings.
Create the Content Organizer rules.

Module 7: Document ID Service

Module Overview

SharePoint’s Document ID service, available with the pay versions of SharePoint, creates unique IDs for documents that are prefixed with text the Site Collection Administrator defines. What’s more is that the ID assigned to the document creates a fixed URL that can be used to link to the document even if it is moved to another library or site. The Document ID service can only be used on documents and cannot be used on list items. The Document ID service is enabled at the Site Collection level by activating a feature. Once the service is activated the Site Collection Administrator can define the prefix string to be used. SharePoint uses a Timer Job, Document ID assignment job, to set the IDs on existing documents once the Document ID Service has been activated. The Timer Job runs every 24 hours by default so existing documents will not have the IDs until the job has run. A Farm administrator can manually run the job to have the IDs created sooner. New documents will have IDs created when the document is saved to the library.

Lessons

Activating the Document ID Feature
Configuring Documentn ID Settings
Linking Document ID Settings

Lab Sessions

Document ID Service

Lab Lessons

Activating and Configuring the Document ID Service

After completing this module, students will be able to:

Understand what the Document ID feature does.
Activate the Document ID feature in a Site Collection.
Configure the Document ID feature settings.
Force the Document ID feature timer jobs to run.
Link to a document using the Document ID URL.

Module 8: Document Sets

Module Overview

SharePoint’s Documents Sets are like enhanced versions of folders. As with folders, you primarily use them to group similar documents together. They are enhanced with the ability to have their own metadata, workflows, and home page. To use Document Sets, the feature must be active at the Site Collection level. Once activated, there will be a new Document Set content type in the Site Collection’s content type gallery. To best take advantage of the enhancements offered by Document Sets, you should create custom content types that inherit from the Document Set content type.

Lessons

Activating the Document Sets Feature
Creating a Document Set Content Type
Adding a Document Set Content Type of a Library

Lab Sessions

Document Sets

Lab Lessons

Configuring Document Sets Feature

After completing this module, students will be able to:

Understand SharePoint’s Documents Sets.

Module 9: SharePoint Server Publishing Infrastructure

Module Overview

SharePoint’s publishing infrastructure provides an enhanced way to create and store information displayed through the site’s web pages. The publishing infrastructure can be enabled by activating features at both the site collection and site level.

Lessons

Activating the SharePoint Server Publishing Infrastructure
Publishing Infrastructure Basics
Creating Pages with Page Layouts

Lab Sessions

SharePoint Server Publishing Infrastructure

Lab Lessons

Activating Publishing Infrastructure
Creating Publishing Pages

After completing this module, students will be able to:

Activate the site collection’s SharePoint Server Publishing Infrastructure feature.
Activate the site’s SharePoint Server Publishing feature.
Understand how the SharePoint Publishing Infrastructure works.
Create a page using publishing layouts.
Change the layout of a page.

Module 10: Configuring and Consuming Site Search Results

Module Overview

SharePoint 2019 comes out-of-the-box with search capabilities. With proper configuration SharePoint search is scalable to content sources containing millions of items.

Lessons

Search SharePoint for Content
SharePoint Search Center

Lab Sessions

Configuring and Consuming Site Search Results

Lab Lessons

Basic SharePoint Search

After completing this module, students will be able to:

Perform a basic search in SharePoint.
Add a Search Center.
Configure the site’s search box to use a Search Center.
Crawl content.

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